Job Details

Requisition Number 17-0056
Title Administrative Assistant - Editorial
Job Type Full Time Regular
Union Unaffiliated
Location Denny
City Seattle
State WA
Work Schedule M-F 7:30AM-4:30PM
Description The Seattle Times seeks an experienced administrative assistant to provide timely, efficient administrative support for the editorial page editor, editorial department; and deputy editor/digital. This position reports directly to the editorial page editor. The job's schedule is Monday through Friday 7:30AM to 4:30PM at the corporate office located near South Lake Union.

MAJOR FUNCTIONS
•Provide executive assistant support to editorial page editor/editorial department by maintaining daily calendars and scheduling all meetings; sorting and distributing incoming correspondence, making judgments regarding directing and routing of same; screen incoming telephone calls with respect to appropriateness and priority, and field as many as possible of the information and complaint calls.
•Track staff vacations and absences.
•Prepare correspondence, reports and memoranda, self-author responses to correspondence from readers and others.
•Maintain applicable files and confidentiality of reports and memoranda pertaining to personnel, labor relations and management policy.
•Schedule and coordinate all editorial board meetings, including candidate interviews during primary and general election. Set up meeting rooms, escort visitors, arrange parking.
•Proof daily editorial pages during production.
•Monitor the Opinion email/telephone line. Answer questions and forward comments to appropriate writers for further action.
•Handle internal / external emails and telephone inquiries, providing information on letters to the editor and op-ed submission guidelines.
•Prepare editorial annual budget and track monthly expenses, pro forma.
•Assist with content publication as requested. This will include a first sort of letters to the editor as well as downloading and posting editorial cartoons.
•Track contest entries for editorial department.
•Provide assistance to newsroom administrative team, including assistance with expense reports, setting up conference room for morning news meetings, sorting mail and other needs as requested.
•Monitor reader comments on all opinion content.
•Manage outcome tracker for Opinion department.
•Spearhead monthly report on Opinion department.
•Additional duties as assigned.

Working conditions: Constant interruptions – both verbally and electronically.
Work requires heavy computer use. Job requires interaction with the public which can be stressful.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

APPLICATION INSTRUCTIONS:
Apply online. A cover letter and resume are required.

No calls, please. For application assistance only, you may contact resumes@seattletimes.com

The Seattle Times serves the Northwest with thoughtful, independent, Pulitzer Prize-winning journalism that impacts our community. As a news media company with a laser focus on journalistic standards and excellence, we provide clarity above the content clutter and engage readers across print and digital platforms to provide news that matters where, when and how they want it. Founded in 1896, The Seattle Times remains a family-owned business with deep roots in principled, investigative news coverage and service to our community.

The Seattle Times is an Equal Opportunity Employer. We offer competitive benefits and a work-life balance.

Requirements JOB SPECIFICATIONS
Education: BA in English or related field is preferred; an equivalent combination of education and experience required.

Experience: Minimum of five years’ executive secretary/administrative assistant experience in corporate atmosphere is required. Knowledge of newspaper industry is a plus.

Skills and abilities: Fast and accurate key-boarding skills; proficiency with Microsoft Office Suite (Excel, Word, Outlook) required; WordPress and Social Media experience (Facebook; Twitter) a plus.
High degree of accuracy required. Must have strong grammar, spelling and proofreading skills.
Must have the ability to deal with diverse groups of people, juggle numerous tasks and prioritize same. Must have public outreach capabilities.
Must be capable of working independently while dealing with the public. Judgment required to assess degree of seriousness and impact of alleged errors. Must exercise tact to prevent reader issues from escalating.



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