Job Details

Requisition Number 18-0440
Post Date 7/6/2018
Title Finance Admin Assistant
City Honolulu
State HI
Description THE SALVATION ARMY
HAWAIIAN & PACIFIC ISLAND DIVISION
Job Description

Position Title: Administrative Assistant to DFD/ Finance Office
Department: Finance Department
Supervisor: Divisional Finance Director
FLSA Status: Full Time, Non-Exempt


GENERAL STATEMENT: The Salvation Army is a branch of the Christian Church and the ultimate goal of all programs is a spiritual regeneration of all people.

MISSION STATEMENT: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the Gospel of Jesus Christ and meet human needs in His name without discrimination.

JOB SUMMARY: Provide administrative and clerical support to the Divisional Finance Director (DFD).

ESSENTIAL QUALIFICATIONS:
• Associates of Arts Degree in accounting, finance, or business preferred or substitute job experience.
• Two or more years’ experience in an administrative support or office management role.
• Experience in accounting or finance field preferred.
• Ability to interact with others with courtesy and tact.
• Ability to write reports, business correspondence, and standard operating procedures.
• Strong written, verbal communication, analytical, and phone skills
• Strong organization skills and the ability to multi-task in a confidential environment.
• Ability to read and interpret documents such as policy/procedure/process manuals and operating instructions.
• Must be flexible and eager to help others, even when tasks are not listed on job description.

ESSENTIAL DUTIES:
• Provide administrative and clerical support to the DFD and the Finance Department.
• Handles verbal, written and electronic correspondence on the DFD’s behalf and the finance department as needed. Includes reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information.
• Investigates and resolves issues when needed. Exercises independent judgement to delegate and redirect action items/inquiries to the appropriate individual/department without supervision or instruction.
• Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analysis and calculations in the processing of data for recurring internal reports.
• Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering from variety of sources, analysis and/or forecasting (includes tables, graphs and charts) as directed
• Assist DFD with calendar planning, scheduling of meetings, hosting, confirming appointments/reservations and coordinate travel arrangements.
• Assist with planning team building activities and improving the engagement within the Finance Department.
• Organizes and participates in various department meetings providing necessary documents and taking notes as needed.
• Collaborates frequently with other departments’ admin assistants to complete tasks while retaining the highest level of confidentiality.
• Creates forms and documentation as needed for new processes.
• Receipt and place in safe any walk-in checks, cash, gift cards, etc. that require processing by Morning Mail staff. Occasional bank run for Finance.
• Oversee and maintenance of First Hawaiian Bank (FHB) Web Cash Manager
• Liaison to First Hawaiian Bank (coordinate on-line banking, open accounts, assist with banking needs)
• Assist Corps Officers, Institution Administrators, and DHQ officers and staff in identifying forms, requisition formats, completing such forms on behalf of the finance and other departments as requested by the DFD.
• Order finance department supplies as needed.
• Perform other duties as assigned by DFD

MENTAL DEMANDS:
• Work under stressful conditions
• Interact with others with courtesy and tact
• Manage and prioritize multiple projects in an organized and efficient manner to meet tight deadlines
• Respond to crisis situations in a calm and effective manner
• Complete projects on schedule
• Maintain confidentiality
• Maintain regular and punctual work attendance

PHYSICAL DEMANDS:
The position requires sitting; stooping, kneeling, bending, stretching, crouching and/or
crawling; standing; walking; manual dexterity and eye-hand coordination; use of vision;
pushing/pulling/lifting/carrying 25-50 pounds, driving a vehicle and travel by airplane if needed.

COMMUNICATION DEMANDS:
The position requires talking to co-workers, unit staff, and vendors; requires written
communication to and from co-workers unit staff, and vendors; talking on the telephones;
requires responding to written or verbal requests of co-workers unit staff, and vendors;
requires training/giving verbal and written instructions; requires receiving verbal and
written instructions; requires writing/composing written language; requires reading;
requires visiting/working at other worksites; requires communication via the latest
technologies

SK• Associates of Arts Degree in accounting, finance, or business preferred or substitute job experience.
• Valid Hawaii driver’s license
• Competent in oral and written communication
• Intermediate to expert skill with MS Office suite including Word, Excel, Outlook and Power Point
• Ability to prioritize multiple tasks to meet tight deadline
• Travel off-island as necessary (if needed)

EQUIPMENT USE:
• Office equipment such as computers, photocopiers, scanners, calculators, etc.

DESCRIPTION OF WORK ENVIRONMENT:
Most work will be indoors at Divisional Headquarters. Attendance at trainings, both in Hawaii and on the mainland, may be required.

NOTES:
The information in this job description indicates the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management.
This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.



_______________________________________________________________________
Employee’s Signature: Date
ILLS/TECHNICAL KNOWLEDGE:
  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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