Job Details

Requisition Number 18-0867- Admin Assistant ( POH)
Post Date 12/6/2018
Title Administrative Assistant
City Honolulu
State Hi
Description THE SALVATION ARMY
HAWAIIAN & PACIFIC ISLANDS DIVISION
JOB DESCRIPTION
PATHWAY OF HOPE ADMINISTRATIVE ASSISTANT


Department: Pathway of Hope
Supervisor: Program Director
Position Title: Administrative Assistant
Status: Non-Exempt, Full-time Employee. 40 hours per week
7:00 a.m.–3:30 p.m. Monday to Friday w/ 30 minutes unpaid lunch

MISSION STATEMENT: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the Gospel of Jesus Christ and meet human needs in His name without discrimination.

JOB SUMMARY: This is a full-time position providing administrative support to the Program Director and Department.

ESSENTIAL QUALIFICATIONS:
A high school diploma with at least two years of work related experience, proficiency in Microsoft Word, friendly, good communication skills, attentive to details, and a valid Hawaii Driver’s License. The Administrative Assistant must understand and support the work and the mission of The Salvation Army reflected in character, values and beliefs.

DUTIES:
1. Manage telephone and electronic inquiries.
2. Provide reception duties and welcome guests.
3. Screen clients and provide program information.
4. Field inquiries and refer them to appropriate program staff.
5. Refer financial aid applicants to partner agencies.
6. Provide administrative support to the Program Director.
7. Enter information in appropriate electronic data systems in a timely manner.
8. Maintain data and records, provide monthly statistical reports.
9. Assist in food distribution.
10. Attend resource meetings, as assigned.
11. Assist with special projects.
12. Perform other duties as assigned.

MENTAL DEMANDS:
• Interact with others with courtesy and tact.
• Respond to crisis situations in a calm and effective manner.
• Efficiently manage and prioritize multiple projects.
• Maintain regular and punctual work attendance.

PHYSICAL DEMANDS:
The position requires sitting; climbing and/or balancing; stooping, kneeling, bending, stretching, crouching and/or crawling; standing; walking; manual dexterity and eye-hand coordination; use of vision; driving a vehicle; pushing/pulling/lifting/carrying 25-50 pounds and occasionally more than 50 pounds; traveling by airplane.

COMMUNICATION DEMANDS:
Requires written and oral communication skills to and from co-workers, clients, vendor; talking on the telephone; requires responding to written or verbal requests of co-workers, clients, and vendors; requires training/giving verbal and written instructions; requires receiving verbal and written instructions; requires writing/composing written language; requires reading; requires visiting/working at other worksites; requires communication via the latest technologies.

EQUIPMENT NEEDS:
Use office equipment such as computers, photocopiers, scanners, calculators, etc.

DESCRIPTION OF WORK ENVIRONMENT:
Most work will be indoors at the Kauluwela Corps of The Salvation Army. On a regular basis, community outreaches are scheduled which will require the use of sunscreen or sun protection. Attendance at trainings, both in Hawaii and on the mainland, is required.Management has the right to add, revise, or delete information in this description. Responsible accommodations will be made to enable qualified individuals with disabilities to perform essential functions of this position.


The information in the job description indicates the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory of all duties, responsibilities and qualification of employees assigned to this job. Management has the right to add, revise, or delete information in this description. Responsible accommodations will be made to enable qualified individuals with disabilities to perform essential functions of this position.






  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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