Job Details

Requisition Number 06045 Evnts Mngr 12/30
Post Date 12/30/2019
Title Management
City Ewa Beach
State HI
Description POSITION TITLE: Events Manager
DEPARTMENT: Ray and Joan Kroc Corps Community Center
SUPERVISOR: Associate Director of Finance and F&B
FLSA STATUS: Exempt
CLASSIFICATION: Full Time, Salary

GENERAL STATEMENT: The Salvation Army is a branch of the Christian Church, and the ultimate goal of all programs is a spiritual, emotional and physical regeneration of all people.

MISSION STATEMENT: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the Gospel of Jesus Christ and to meet human needs in His name without discrimination.

KROC CENTER HAWAII VISION: Kroc Center Hawaii is a community center where families, individuals and relationships thrive in the name of Jesus.

POSITION SUMMARY: The Events Manager oversees all types of events including formal banquets, birthday parties, community events and meetings, trade shows, sales meetings, business meetings, employee appreciation events and virtual events. This person will report to the Associate Director of Finance and F&B and work closely with Sales and Promotions Manager and Development Department on the preceding events listed and other special events. The Events Manager will work in partnership with the Kitchen Manager and banqueting staff to ensure all productions meet expectations. The Events Manager will also ensure departmental budgeting objectives are met. The Event Management Team is expected to be on site the day of the event to oversee set-up or perform the set-up themselves, and to troubleshoot any issues that may arise. The Events Manager also serves as the point person between the Kroc Center staff and clients being serviced. The Events Manager will have a deep commitment to the mission of The Salvation Army, which will be evident in his or her professional life and the manner in which he or she represents The Salvation Army Ray and Joan Kroc Corps Community Center in the community.

REQUIRED EDUCATION AND EXPERIENCE:
1. Bachelor’s or associate degree in food service, hospitality management or project management preferred. Marketing Degree and or Event Management Experience is a plus.
2. Problem solver. Events manager should be able to deal with high levels of stress and be able to make quick decisions.
3. Extremely well organized, detail oriented and able to balance multiple events concurrently.
4. Demonstrated knowledge of current management principles and practices including supervisory skills, budgeting, and scheduling of employees.
5. Solid communicator, both written and verbal.
6. Able to utilize event management and scheduling software.
7. Availability. Must be available to work weekends, evenings and holidays.
8. Possesses knowledge of food production and service.
9. Able to lead teams outside of the department.
10. Excellent interpersonal skills both in person and by phone, with a high degree of professionalism.
11. Ability to accomplish projects with little supervision.
12. Fantastic customer service ethic and high expectations for quality.
13. At least 2 years’ experience coordinating special events.
14. Proficient using the latest versions of Microsoft Word, Excel, PowerPoint, email and web searches.
15. Have or obtain within 10 days a valid Hawaii Driver’s license and insured transportation.



ESSENTIAL FUNCTIONS:
1. Conduct tours, host food tastings and network to sell available Kroc venues to prospective clients.
2. Responsible for inside and outside sales.
3. Work closely with the Marketing team in creating and distributing marketing materials (invitations, flyers, advertisements).
4. Assist clients with menu planning, food and beverage coordination, venue layouts, table arrangements, decoration options, etc. Mange all event details using appropriate event templates.
5. Plan and conduct pre-event and post-event meeting with clients, guests, and catering staff as needed.
6. Coordinate with other Kroc Departments (i.e. Audio/Visual, Facilities) to help facilitate services.
7. Develops Event Budgets. Keeps track of event finances including check requests, invoicing, and reporting. Assigns costs to appropriate departments.
8. Utilize Event and Facility Scheduling software as part of standard operating procedures.
9. Gather accurate event information and ensure that facility and event setups are complete and accurate for all rentals and events.
10. Administer and review event contracts for each event. Ensure prospective events and clients are properly screened prior to contract approval. Ensures client insurance certificates have arrived prior to event load-ins for all events.
11. Be responsible for collecting payments associated with assigned events, if required by contract. Ensures all payments have been received prior to event load-ins for all events.
12. Act as, or assign an E.M.O.D. for events being coordinated.
13. Assist in the management of day-to-day operations and assignments of Event staff, plan and organize work, communicate goals, and schedule/assign work. Ensure all staff is properly trained and have the tools and information needed to effectively carry out their job functions.
14. Supervise the performance of the entire Event Services Staff.
15. Develop, review and modify policies and procedures for Event Services Operations.
16. Manage the hiring, training and scheduling of all Event Services Personnel.
17. Complete performance appraisals and salary recommendations on all Events Service Staff.

OTHER FUNCTIONS:
Perform other duties as assigned.

MENTAL DEMANDS:
1. Work under stressful conditions
2. Interact with others with courtesy and tact, emote the “Aloha Spirit”
3. Manage and prioritize multiple projects in an organized and efficient manner to meet tight deadlines
4. Respond to crisis situations in a calm and effective manner
5. Complete projects on schedule

PHYSICAL DEMANDS:
The position requires sitting; climbing and/or balancing; stooping, kneeling, bending, stretching, crouching and/or crawling; standing; walking; manual dexterity and eye-hand coordination; use of vision; driving a vehicle; pushing/pulling/lifting/carrying 25-50 pounds and occasionally more than 50 pounds; traveling by airplane. This employee may also be required to work weekends and evenings.

COMMUNICATION DEMANDS:
The position requires talking to co-workers, clients, vendors; requires written communication to and from co-workers, clients, vendor; talking on the telephone; requires responding to written or verbal requests of co-workers, clients, and vendors; requires training/giving verbal and written instructions; requires receiving verbal and written instructions; requires writing/composing written language; requires reading; requires visiting/working at other worksites; requires communication via the latest technologies.




EQUIPMENT NEEDS:
Equipment used includes general office equipment such as computers, photocopiers, scanners, printers, fax machines, telephone (office, cell, PDA), microphones, audio-visual equipment, 10-key calculator, and automobile.

DESCRIPTION OF WORK ENVIRONMENT:
Most work will be indoors at the Kroc Office in Kapolei, Divisional Headquarters, and at the new RJKCCC administration office. There will also be times where this employee will be outdoors at the Construction Site for site visits. Attendance at trainings and conferences, both in Hawaii and on the mainland, may be required. Extensive travel is possible, including air travel, driving long distances, night driving, overnight travel, and extended travel of three days or more.

CERTIFICATES & LICENSES
TB Certificate
Food Handlers Certificate

NOTES:
• Must have a valid driver’s license and insured transportation.
• Will require a criminal history information check. Conviction of a crime will not automatically preclude employment. The circumstances involved in the conviction will be considered.

The information in this job description indicates the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management.

This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

• Interested parties must apply online at http://www.kroccenterhawaii.org/careers.html

Equal Opportunity Employer. Minorities/Women/Protected Veterans/Individuals with Disabilities.
  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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