Job Details

Requisition Number 17-1811
Post Date 9/13/2017
Title Director
City Honolulu
State HI
Description THE SALVATION ARMY
HAWAIIAN & PACIFIC ISLANDS DIVISION
JOB DESCRIPTION
DIRECTOR, CONTRACT AND PROPERTY SERVICES AND
COORDINATOR, SOCIAL SERVICES
Departments:
Position Title:
Supervisor:
FLSA Status:
Date:
Contract and Property Services and Social Services
Director, Contract and Property Services and Coordinator,
Social Services
Di visional Secretary for Business (DSB)
Exempt
September 2017
General Statement: The Salvation Army is a branch of the Christian Church, and the
ultimate goal of all programs is a spiritual regeneration of all people.
MISSION STATEMENT: The Salvation Army (TSA), an international movement, is
an evangelical part of the universal Christian Church. Its message is based on the Bible.
Its ministry is motivated by love for God. Its mission is to preach the Gospel of Jesus
Christ and meet human needs in His name without discrimination.
JOB SU MMARY:
Under the supervision of the Di visional Secretary for Business, provides the following
responsibilities: review, collaborations with THQ and processing of government and nongovernment
health and human services contracts and compliance with government
requirements; property issues including property maintenance, renovation and remodeling
requests, review, interactions with THQ and processing of new property leases, lease
renewals and terminations, and property purchases and sales; represents the d i v i s i o n
regarding social services p r o g r a m s , p l a n n i n g a n d i n i t i a t i v e s : and reviews case
files and dialogues with THQ Legal and Risk Management departments r e g a r d i n g
matters involving legal issues.
ESSENTIAL QUALIFICATIONS:
• Bachelor's degree in business or advanced degree in business or other disciplines.
• Minimum of five years o f experience as a supervisor or administrator
at a health/human services agency
• Minimum of three years administrative experience managing government and
private foundation contracts
• Minimum of three years of experience in reviewing, preparing and presenting
contract proposals to government agencies and/or private foundations
• Minim u m of five years of experience with planning, evaluating and/or
conducting social services projects and programs
• Experience with and a working knowledge of local government agencies
• Working knowledge of basic law concepts, including a n u n d e r s t a n di n g o f
contract and property law terminology
PREFERRED QUALI FICATIONS:
• Knowledge of TSA operations, policies and procedures.
ESSENTIAL FUNCTIONS:
Contracts
• Liaises with administrators of the Division's health and human services programs
• Coordinates matters relating to contracts and government services within the Division
• Assists units in complying with government requirements
• Reviews and oversees the government and non-government health and human services
contracts for the Division
• Reviews contracts for consistency with TSA mission.
• Ensures that contracts comply with TSA Territorial Headquarters (THQ) contracting
policies and procedures
• Analyzes new contract concepts/proposals; provides recommendations on procedural
guidelines
• Prepares contracts/agreements, including proposals for review by the Divisional
Secretary for Business (DSB) and presentation to the Command Finance Council
(CFC).
• Serves as a resource for resolution of contract disputes
Legal
• Liaises both with TSA THQ Legal Department staff and with local legal counsel
• Provides input on legal matters for the Division
• Reviews documents for presentation to the DSB, DFC, and/or THQ Legal
Department
• Provides input on employee matters that may require legal assistance
• Reviews consultant agreements and processes them through DFC
• Communicates to the DSB local regulatory and legal changes that may impact TSA
personnel and other practices
Property
• Provides property lease or other property development input to the units prior to
submission and review by DFC
• Reviews and prepares property related documents including insurance on
properties and proposals for the DSB, DFC, and THQ
• Coordinates property renovation and related projects for the units and DHQ, which
may include oversight, project management, hazardousmaterialssamplingandtesting,etc.
Social Services
• Provides ongoing social services program-related assistance to Corps officers,
institution managers, the DHQ Program Secretary and the Family Services
Office/Pathway of Hope Director
• Works with TSA Divisional program directors and managers, including TSA
ATS/FTS Executive Director, FIS Executive Director, Kauluwela Corps FSO/POH
Director and others, to develop 1) collaborative service partnerships with
community service providers, and 2) positive relationships with local , state and
federal program managers to expand TSA program services funded b y
g o v e r n m e n t c o n t r a c t s
• Serves as the Divisional. social services liaison with THQ, which includes the
following responsibilities: a) represents and supports Divisional social services
programs and initiatives via communications with THQ Social Services
Department personnel; b) disseminates THQ social services information within
the Division; c) participates in quarterly THQ U.S. West Anti-Trafficking
Council teleconferences and in-person meetings and at annual THQ Social
Services Rou ndtable planning workshops and TSA National Social services
Conventions; and d) reviews and provides input regarding THQ social services
initiatives, such as the THQ social services manual of standards
• Works with TSA Corps and institutions to ensure that new proposed program
services are brought to DPC (Divisional Program Council) and then TPC
(Territorial Program Council) for review and approval prior to implementation.
• Assists the Corps, institutions and the Family Services Office with developing,
reviewing, revising and submitting annual T. L. Williams grant proposals as
part of the review and approval process conducted by DPC and TPC.
Insurance/Vehicles
• Coordinates, with input from the department’s administrative assistant, preparation
of certificates of insurance for health/human services contracts. program
activities, property and special events (e.g., Thanksgiving and kettles)
• Coordinates review and distribution regarding annual renewals of vehicle
insurance cards throughout the Division.
• Oversees the processes both of updating the list of current registered vehicles
in the Division and distributing vehicle registration f o r m s to Corps,
institutions and other u n i t s .
• Facilitates communications regarding personal injury i n s u r a n c e claims
where an injured party is suing TSA
Command Finance Council (CFC)
• Serves as a participating CFC member
• Presents contract, property and legal matters for CFC review and approval
• Serves on CFC subcommittees as directed.
Divisional P l a n n i n g Council (DPC)
• Serves as the Secretary of the DPC
• Assists the Chair with coordinating DPC activities
• Serves as liaison with units regarding active proposals being reviewed by DFC
• Provides input to the units in preparing proposals
• Liaises with TFC to help coordinate DPC matters and to resolve any issues
• Handles DPC and TPC correspondence
OTHER FUNCTIONS:
Performs other duties as assigned.
MENTA L DEMANDS:
• Work under stressful conditions
• Interact with others with courtesy and tact
• Manage and prioritize multiple projects in an organized and ef1icient manner
• Respond to crisis situations in an effective manner
• Prioritize multiple work tasks to meet tight deadlines
• Complete projects on schedule
• Maintain confidentiality
• Maintain regular work attendance
PHYSICAL DEMANDS:
The position requires sitting; climbing and/or balancing; stooping, kneeling, bending,
stretching, crouching and/or crawling; standing; walking; manual dexterity and eye-hand
coordination; use of vision; driving a vehicle; pushing/pulling/lifting/carrying I 0-1 5
pounds; traveling by airplane.
COMMUNICATION DEMANDS:
The position requires talking to co-workers, clients, vendors; requires written
communication to and from co-workers, clients, vendor; talking on the telephones;
requires responding to written or verbal requests of co-workers, clients, and vendors;
requires training/giving verbal and written instructions; requires receiving verbal and
written instructions; requires writing/composing written language; requires reading;
requires visiting/working at other worksites; requires communication via the latest
technologies
SKILLS/TECHNICAL KNOW LEDGE:
• Minimum of a Bachelor's degree in business, human services or related field
• Valid Hawaii driver's license
• Travel off-island as necessary
• Familiar with computer software, including Microsoft Word, Excel, and Lotus Notes
EQU IPMENT NEEDS:
Use office equipment such as computers, photocopiers, scanners, calculators, etc.
DESCRI PTION OF WORK ENVIRONMENT:
Most work will be indoors at Divisional Headquarters and al various Anny locations.
Attendance at trainings, both in Hawaii and on the mainland, is required.
  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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