Job Details

Requisition Number 06045 Fac Asst 02/04
Post Date 2/4/2019
Title Administrative Assistant
City Ewa Beach
Description POSITION TITLE: Facilities Assistant
DEPARTMENT: Ray and Joan Kroc Corps Community Center (Kroc Center Hawaii)
SUPERVISOR: Facilities Manager
FLSA STATUS: Non-Exempt
CLASSIFICATION: Full Time, Hourly

GENERAL STATEMENT: The Salvation Army is a branch of the Christian Church, and the ultimate goal of all programs is a spiritual, emotional, and physical regeneration of all people.

MISSION STATEMENT: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the Gospel of Jesus Christ and to meet human needs in His name without discrimination.

KROC CENTER HAWAII VISION: Kroc Center Hawaii is a community center where families, individuals, and relationships thrive in the name of Jesus.

POSITION SUMMARY: The Facilities Assistant will assist the Facilities Manager in duties related to Facilities Management at Kroc Center Hawaii. This person must possess effective verbal and written communications and fill in as a leader when scheduling requires. Ability to work with all ethnic and socio-economic populations. Possesses sensitivity and awareness of diverse cultural perspectives and the ability to work with diverse populations.

The Facilities Assistant will have a deep commitment to the mission of The Salvation Army, which will be evident in his or her professional life and the manner in which he or she represents The Salvation Army Ray and Joan Kroc Corps Community Center in the community.

REQUIRED EDUCATION AND EXPERIENCE:
1. High School Diploma or GED equivalency.
2. Reads, writes and speaks English.
3. Ability to use new software programs with basic training. Comprehensive proficiency in the most current version of Windows, which includes Microsoft Word, Access, PowerPoint and Excel.
4. Service-oriented team player who can take initiative, work independently and quickly adapt in a fast-paced environment.
5. Excellent interaction and phone skills.
6. Have or obtain within 10 days a valid Hawaii Driver’s license and insured transportation.
7. Ability to effectively understand, reflect, communicate the Christian principles, mission, goals, and strengths of The Salvation Army and The Salvation Army Ray and Joan Kroc Corps Community Center.
8. Maintain a professional attitude and approach to problem solving.
9. Excellent oral and written communication skills.
10. Strong motivational and management skills.

PREFERRED EXPERIENCE:
1. Ability to understand the function and activities of maintenance technical, housekeeping, painting and landscaping personnel

ESSENTIAL FUNCTIONS:
1. Be available to work as scheduled, including weekends and evenings.
2. Available to travel as needed.
3. Assist in the planning and daily coordination of Facilities work requests.

4. Assist with organizing and implementing staff trainings and screenings on an on-going basis.
5. Assist Facilities Manager with data entry, keeping accurate monthly and yearly statistics, organization and upkeep of all files and maintenance logs.
6. Work in a cooperative and positive manner with the other on-site directors and managers at the Kroc Center Hawaii.
7. Attend all scheduled staff and management team meetings.
8. Coordinate inventory for supplies and equipment for the Facility.
9. Budget, plan and prepare supply orders for facilities supplies, equipment and inventory. Conduct regular inventory of all equipment and supplies. Follow policies and procedures to maintain approval of supplies and arrange replacement when necessary. Will maintain strict adherence to the budget.
10. Provide excellent internal and external customer service.
11. Interact professionally and work well with other employees, community members, church attenders, and volunteers while maintaining the standards of The Salvation Army.
12. Follow and adhere to Salvation Army fleet procedures while driving and inspecting vehicles.
13. Certification by and participation in The Salvation Army’s Fleet Safety Program on an annual basis.
14. Follow and ensure adherence to The Salvation Army Policies and Procedures.
15. Maintain the Code of Ethics policy, which has been established for the Kroc Center.
16. Perform other assignments/duties as directed.

MENTAL DEMANDS:
1. Have the ability to maintain a self-motivated and self- directed schedule along with the ability to address multiple projects in a timely and efficient manner.
2. Be positive, responsive, detail oriented and have the ability to take projects from beginning through completion.
3. Have the ability to interact with co-workers and the public in a positive, professional manner in conformity with The Salvation Army Mission Statement. The person in this position must be able to cultivate teamwork with staff and the facility as a whole.
4. Must be able to work with people of diverse backgrounds and circumstances. They must be able to work with limited supervision and in a team setting with other professionals.
5. Must be able to exercise good judgment and be comfortable taking initiative with projects.
6. Ability to work in a fast-paced environment and maintain poise under pressure.
7. Respond to crisis situations in a calm and effective manner.
8. Must possess the self-discipline necessary to perform repetitive tasks without lowering quality of work.
9. Able to work with limited supervision, and work in a team setting with other professionals.

PHYSICAL DEMANDS:
The position requires sitting; climbing and/or balancing; stooping, kneeling, bending, stretching, crouching and/or crawling; standing; walking; manual dexterity and eye-hand coordination; use of vision; pushing/pulling/lifting/carrying 25 pounds and occasionally more than 50 pounds.

COMMUNICATION DEMANDS:
The position requires talking to co-workers, clients, vendors; requires written communication to and from co-workers, clients, vendor; talking on the telephone; requires responding to written or verbal requests of co-workers, clients, and vendors; requires training/giving verbal and written instructions; requires receiving verbal and written instructions; requires writing/composing written language; requires reading; requires visiting/working at other worksites; requires communication via the latest technologies.
EQUIPMENT NEEDS:
Equipment: Proficient with current Microsoft software computer programs including Word, Excel, Access, Publisher, PowerPoint, e-mail, internet, and standard office equipment and systems.



CERTIFICATES & LICENSES:
1. Candidate must have a valid driver’s license and insured transportation and participation in The Salvation Army’s Fleet Safety Program on an annual basis.
2. Current First Aid, CPR and AED certification required (May be acquired within 90 Day Probation)

CLEARANCES:
The candidate chosen for this position will be required to pass a criminal history information check. Conviction of a crime will not automatically preclude employment. The circumstances involved in the conviction(s) will be considered.
The information in this job description indicates the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management.
This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

• Interested parties must apply online at http://www.kroccenterhawaii.org/careers.html

Equal Opportunity Employer. Minorities/Women/Protected Veterans/Individuals with Disabilities.
  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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