Job Details

Requisition Number 19-0515- Hanapepe Office Assistant
Post Date 8/23/2019
Title Office Assistant
City Hanapepe
State HI
Description The Salvation Army
Hawaiian and Pacific Islands Division
Hanapepe Corps & Koloa Outpost
Job Description

Position Title: Office Assistant
Department: Hanapepe Corps & Koloa Outpost
Supervisor: Corps Officers
FLSA Status: Non-Exempt- PT 16-18hrs
Date: August 23, 2019

GENERAL STATEMENT: The Salvation Army is a branch of the Christian Church, and the ultimate goal of all programs is spiritual, emotional, and physical regeneration of all people.

MISSION STATEMENT: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the Gospel of Jesus Christ and to meet human needs in His name without discrimination.

The Salvation Army exists to Save Souls, Grow Saints and Serve Suffering Humanity by being a church that is:


POSITION SUMMARY: The Office Assistant’s function is to assist the Corps Officer with day to day business operations for the Corps, thrift store and soup kitchen. Must have valid driver’s license.

The Office Assistant will have a deep commitment to the mission of The Salvation Army which will be evident in his or her professional life and the manner in which he or she represents The Salvation Army Hanapepe Corps & Koloa Outpost in the community.

1. High School Diploma or GED equivalent
2. A minimum of three years working in a business/office work environment.
3. Knowledge of, and experience in, Salvation Army programs preferred.
4. Knowledge of desktop publishing, MS Word, MS Excel and MS Publisher.
5. Ability to work well with professionals in the community as well as the variety of populations served on property.
6. Must be motivated, a self-starter and able to work with minimal supervision.
7. Good communication skills a must- both written and oral.
8. Basic skills in operating office equipment (i.e. copiers, fax machines, etc.)
9. Must have a sense of cleanliness, tidiness and neatness.
10. Have an understanding of The Salvation Army standards, philosophy and policy and willingness to adhere to them.


Business / Clerical Functions
• Process all invoices and bills
• Process all donations
• Filing
• Data entry

Work with Divisional Finance Dept.
• Process all statements, bills and invoices
• Process Sunday Collection-
• Process– send acknowledgement and thank you, letters
• Monitor current grants for expenses

Work with Divisional Development Dept.
• Process all donations and/or solicitations
• Assist with soliciting letters of endorsement for grants

Work with Divisional Risk Management Dept:
• Process schedule for all vehicles
o Safety check renewals
o Maintenance checks

Work with Soup Kitchen Manager:
• Process all invoices and receipts
• Weekly collection of numbers of clients served for monthly reporting
• Process reports for Kauai Food bank and Kauai Independent Food Bank

Corps Reporting
• Bridges and Others:
• Process social service clients
• Soup Kitchen emergency food bags
• Thanksgiving food boxes
• Christmas food boxes and Angel Tree
• Corps Management:
• Process all Corps Program participation and monies collected
• Sunday Service
• Home league
• Youth Programs
• Recovery Ministry
• Turbo Stats - Complete monthly reports

• Ability to work under stressful conditions.
• Able to interact with others with courtesy and tact.
• Ability to manage and prioritize multiple projects in an organized and efficient manner.
• Ability to respond to crisis situations in a calm and effective manner.
• Prioritize multiple work tasks to meet tight deadlines.
• Ability to complete projects on schedule.
• Maintain confidentiality
• Maintain regular and punctual work attendance.

The position requires sitting; climbing and/ or balancing/stooping, kneeling, bending, stretching, crouching and/or crawling; standing; walking; manual dexterity and eye-hand coordination; use of vision; pushing/pulling/lifting/carrying 25-50 pounds and occasionally more that 50 pounds; interacting with children.

• The position requires speaking to co-workers, children, parents, vendors, customers, volunteers
• Requires written communication to and from co-workers, children, parents, vendors, customers, volunteers
• Requires communication via the latest technologies.

Equipment used includes general office equipment such as computer photocopiers, scanners, printers, fax machines, telephone, microphones, audio-visual equipment, 10-key calculator and automobile.

Most of work will be indoors at the Hanapepe Corps, Koloa Outpost. There will also be times where this employee will be outdoors in the community providing outreach programs. Attendance at trainings and conference may be required in Hawaii and mainland.

Uniforms may be required; such as wearing TSA Hawaii apparel.

The candidate chosen for this position will be required to pass a criminal history information check. Conviction of a crime will not automatically preclude employment. The circumstances involved in the conviction(s) will be considered.

The information in this job description indicates the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualification of employees’ assigned to this job. Management has the right to add, to revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position. Employee will be required to follow any other job-related instructions and to perform other job related duties requested by management.

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Employee’s Signature Date

Supervisor’s Signature Date

  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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