Job Details

Requisition Number 19-0432 HR Generalist
Post Date 7/24/2019
Title HR Generalist
City Honolulu
State HI
Description THE SALVATION ARMY
HAWAIIAN & PACIFIC ISLANDS DIVISION
JOB DESCRIPTION
Human Resources Generalist

Department: Human Resources
Position Title: HR Generalist
Supervisor: Human Resources Director
FLSA Status: NE
Date: July 2019

General Statement: The Salvation Army is a branch of the Christian Church, and the goal of all programs is a spiritual regeneration of all people.

MISSION STATEMENT: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the Gospel of Jesus Christ and meet human needs in His name without discrimination.

JOB SUMMARY: Assist Human Resources Department with day-to-day operations

ESSENTIAL QUALIFICATIONS

• Associates Degree and two years of experience preferred. Or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
• Solid knowledge of HR/payroll procedures, and pertinent wage and hour laws
• Communicate well verbally and in writing
• Computer proficiency in MS Word, Excel
• Maintain regular and punctual work attendance
• Preferred Human Resources experience

ESSENTIAL FUNCTIONS:
Human Resources
• Prepare items for the CFC agenda; request missing documentation, resolve questions as needed and notify units of CFC results.
• Preparation and submission through TSAMM of Employee Personnel Action Notices (PANs) for New Hires, Terminations, Salary/Status Changes
• Onboarding DHQ new employees/Employee New Hire orientations
• Create new personnel files and maintain existing Human Resources files
• Create sample documents/forms and post on Divisional Resources
• Archive files on an annual basis
• Maintain separate I-9 and EEO files/ Administer E-Verify
• Maintain applicant logs and files, updating and shredding after appropriate retention as required by law.
• Direct inquiries from field units to appropriate HR professional for resolution
• Perform Sterling background & Motor Vehicle Record (MVR) checks and maintain authorized drive logs (New, Recurrent, Employees & Volunteer)
• Conduct Territorial Registry Checks (Employee/Volunteer)
• Facilitate as HRIS Coordinator-: address end user concerns regarding UltiPro, Ultimate Time and Attendance, TSAMM, etc.
• Oversee yearly HR audits of field locations to ensure compliance with TSA policies and procedures
• Manage the ongoing maintenance of the employee files for the entire division and ensure employee data in the UltiPro HRIS system is always current.
• Main point of contact regarding HR related matters with Payroll operations.
• Assist with Recruitment Gateway Data Entry & duties
• Assist with Affirmative Action Plan Data Entry & duties
• Communicate with DHQ and Corps/Units for clarification and follow-up of all HR related matters.
• Oversee and ensure the monthly dissemination of 90 day and annual reviews to supervisors within the Division
• Ensure required training is documented and recorded in UltiPro and personnel files
• Demonstrate experience and discernment when dealing with sensitive HR issues
• Manage and file HR/PTM & Volunteer Documentation
• Assist PTM Director with documents for PTM Assessment
• Distribute mail daily to members of department
• Data entry into UltiPro of approved CFC items
• Assist all positions in HR department.
• Assist with employment verification inquiries
• Maintain vacation and sick leave slips for DHQ
• Order supplies for HR department
• File, photocopy and shred documents as necessary

OTHER FUNCTIONS:
Performs other duties as assigned.

MENTAL DEMANDS:
• Work under stressful conditions
• Interact with others with courtesy and tact
• Manage and prioritize multiple projects in an organized and efficient manner
• Respond to crisis situations in a calm and effective manner
• Ability to prioritize and complete projects on schedule
• Work independently, with limited supervision
• Maintain confidentiality

PHYSICAL DEMANDS:
The position requires sitting; climbing and/or balancing; stooping, kneeling, bending, stretching, crouching and/or crawling; standing; walking; manual dexterity and eye-hand coordination; use of vision; driving a vehicle; pushing/pulling/lifting/carrying 25-50 pounds and occasionally more than 50 pounds; traveling by airplane.

COMMUNICATION DEMANDS:
The position requires talking to co-workers, clients, vendors; requires written communication to and from co-workers, clients, vendor; talking on the telephones; requires responding to written or verbal requests of co-workers, clients, and vendors; requires training/giving verbal and written instructions; requires receiving verbal and written instructions; requires writing/composing written language; requires reading; requires visiting/working at other worksites; requires communication via the latest technologies

SKILLS/TECHNICAL KNOWLEDGE:
• AA degree in business, human resources or similar field
• Valid Hawaii driver’s license

EQUIPMENT NEEDS:
Use office equipment such as computers, photocopiers, scanners, calculators, etc.

DESCRIPTION OF WORK ENVIRONMENT:
Most work will be indoors at Divisional Headquarters. Attendance at trainings may be required.

The information in this job description indicates the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management.

This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

_______________________________________________________________________
Employee’s Signature: Date
  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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