Job Details

Requisition Number 17-0051
Post Date 9/21/2017
Title Assistant to the Chief Administrative Officer (CAO)
Organization The Lutheran Church--Missouri Synod
Job Grade 12
City St. Louis
State MO
FT/PT Full Time

Organization Profile

The Board of Directors is vested with the general management and supervision of the Synod's business and legal affairs, including the coordination of policies and directives of the Synod authorized by its Constitution, Bylaws, and resolutions, and for coordination and evaluation of plans and policies of boards and commissions.  To the extent of the Board's responsibility, it provides leadership in achieving the objectives of the Synod as stated in Article III of its Constitution and the Bylaws, so that Christ's name may be glorified among all peoples throughout the world by serving each other in Christ's name, reaching our communities with Christ's love, and claiming the world for Christ's kingdom.

The Chief Administrative Officer shall assist the Board of Directors of the Synod in carrying out the responsibilities given to it by the Constitution, Bylaws and resolutions of the Synod.

The Chief Administrative Officer shall work together closely with Synod Officers and Executives in carrying out the programmatic, administrative and financial functions of the Synod.

Reporting Relationships

Reports to the Chief Administrative Officer (CAO)

Essential Job Functions

  1. Supports the Chief Administrative Officer with his responsibilities as the Board of Director's executive officer and his corporate administrative responsibilities as the officer responsible for Building Operations, Human Resources, Information Technology, and Travel Meeting Planning.
  2. Develops, edits, and disseminates documents, letters, resolutions, presentations, and other correspondence as directed by the CAO.
  3. Assist with projects or initiatives lending support to the Director, Project and Policy Administration as required.
  4. Serves as a direct interface with institutional executives, Board members, legal, and other partners (i.e. District Presidents, Presidents of seminaries and universities).
  5. Manages the development, coordination and production of LCMS Board of Directors docket, agenda, and Notices of Action.
  6. Responsible for records management and tracking of board actions, constitutional matters and convention actions.
  7. Responsible for BOD travel and meeting arrangements (registration, housing, food and beverage, meeting facilities, set up, etc.).
  8. Oversight and maintenance of BOD LCMS.ORG presence and the BOD internet portal, Board Effect, LCMS BOD eNews list, and other electronic communication tools.
  9. Serves as an administrative liaison for the triennial convention.
  10. Other duties as assigned.

Education and Experience

  • Minimum of five years experience preferably as a senior assistant to executive level personnel or Board of Directors.
  • Associate Degree in relevant area is required.  Bachelor degree preferred.

Competencies (Knowledge, Skills and Abiliites)

  • Advanced technical skills and/or aptitude, especially in the use of Microsoft Office applications (Access, Excel, Word, Outlook, PowerPoint) and Adobe Acrobat Pro.
  • Familiarity with administrative web-based software such as Board-Effect management software, and PolicyIQ policy management application.
  • Highly professional with superior interpersonal skills capable of working well with all levels of internal and external customers.
  • Knowledge of the structure of the LCMS and its related entities is preferred with commitment to the priorities of the Synod.
  • Excellent verbal and written communication skills required with the ability to handle confidential informaiton.
  • Defined knowledge of standard office procedures, record management and document retention requrements.
  • Advanced skills in meeting coordination and maintenance of executive schedules to include travel arrangements.
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